Set up your shop calendar

The shop calendar holds your durable trading rules: when you are open, what breaks you take, and which days are closed. These rules feed the available hours shown in the Booking Diary and the daily capacity behind Bay View.

You manage it from Workshop Settings under Calendar, between Team & access and Service catalogue. Calendar settings are admin and owner work. Edits save as you work, so there is no separate Save step.

Schedule options and the weekly pattern

Your calendar is built from reusable schedule options assigned to weekdays.

1. Review the schedule options. The defaults are Full day and Half day, with Closed available in the weekday dropdown. A new site seeds Full day Monday to Friday with Saturday and Sunday closed, unless you turned Saturday trading on during setup.
2. Edit an option's label, open time, and close time directly in its row. The seeded Full day runs 8:00am to 4:00pm.
3. Assign each weekday to an option in the weekly table. The table shows the resulting day, option, open, close, and breaks, so you can scan the real week at a glance.
4. Need a one-off weekday pattern? Choose Custom on that weekday row to create a named option you can edit inline and reuse on other weekdays.

A custom option can only be deleted while no weekday is assigned to it, so deleting one can never quietly change your standing week.

Breaks and available hours

Each open option can deduct breaks. Full day seeds a 15 minute smoko at 10:00am and a 30 minute lunch at 12:30pm. Breaks show as pills on the option's row and edit in the row's break builder; a visible break row is active, so remove the row to stop deducting it.

Available hours are derived for you. The calendar shows the open window minus active breaks. You do not type the number twice.

Those derived hours are what the Booking Diary shows as the day's available hours and what Bay View divides across your service bays. Capacity is advisory: a busy day shows pressure, but authorised staff can still book past it when the workshop decides to squeeze work in.

Public holidays

Subscribe to a public holiday calendar so closures import themselves instead of being typed each year.

1. Choose Add calendar in the subscription section. Openhood recommends your state or territory and lets you search for another Australian source, with paste-a-link as a fallback.
2. Preview the feed before saving. Openhood filters to national public holidays plus your selected state and skips observances and other states' regional dates, and the preview shows what was accepted and skipped.
3. Save the subscription. Imported holidays land as closure entries in the ledger below.

Imported holidays are ordinary closure entries you can delete if your shop trades that day. Refreshing the subscription restores deleted imports that still exist in the source. Deleting the subscription itself removes its imported entries, while closures you added by hand stay put.

Closures and one-off dates

Dated exceptions live in a closure entries ledger covering the next 24 months. Add a closure with its occasion and choose its shape first:

• Full day closes a single date.
• Partial day closes a window and scales that day's capacity by the remaining open time.
• Multi-day closes a date range.

Every closure blocks bookings by definition; there is no half-closed setting. For a single date you do not want to close, you can still adjust availability from the Booking Diary's day settings. From there you can open a normally closed day as a one-off, cap the bookable hours, or create a closure. Those writes route back through the shop calendar so capacity stays consistent everywhere.